Most speaker problems on the day are briefing problems from three weeks earlier. What belongs in the briefing, when to send it, and the four lines that prevent the usual chaos.
On the day, speaker problems look like bad luck: a missing adapter, a talk that overruns, a deck that arrives during the previous session. Almost all of them are briefing problems from three weeks earlier.
The three-week email is the full briefing — it is for planning. The three-day email is short and operational: when, where, who to find. Nobody reads a long email on the morning of a talk, and nobody plans a talk from a two-line reminder.
Headshot, bio, session description, dietary requirements, travel details. One form with a deadline beats five emails, and it means the details land in the same place the agenda reads from rather than in your inbox.
Speakers forget the camera exists. Tell them: where it is, that the online audience can ask questions, who will read those questions out, and to stay in frame. See hybrid events.
Within a week: thank you, their session's feedback scores, attendance, and the recording link. Speakers are asked to speak somewhere every month; the ones who remember you are the ones who got their numbers. See session feedback and ratings.
Gathervo collects speaker details, sends briefings from the session record and gives each speaker their own view of their slot. Try it free.
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